Library Board Information
•President: Gloria Smith
•Vice President: Linda Davis
•Secretary: Donna Kenyon and Dave Phinney
•Treasurer: Andy Hume
The Board of Trustees shall be composed of five members appointed by the presiding county commissioner of Putnam County for a period of four years each. At the end of the four year term, an appointee may be re-appointed for another four year term, but not to exceed two, four year terms. Any resignation or vacancy, which occurs in the unexpired term of a trustee, shall be filled by appointment by the county commissioner. Appointments for a vacancy in an unexpired term shall be made for the unexpired portion of that term. Appointees shall be residents of Putnam County. The ultimate responsibility for all library activities rests in the Board of Trustees.
At the regular meeting in July of each year, the Board shall nominate and elect from its members, a President, Vice-President, Secretary, and Treasurer. No person shall be nominated for or hold more than one office at a time. Officers so elected shall hold office for a term of one year or until their respective successors are elected and qualified. Any vacancy occurring in any of the offices of the Board of Trustees shall be filled by nomination and election at the next regular meeting of the Board.
It shall be the duty of the President to preside at all meetings of the Board. The President shall perform all duties provided by law; he shall be the chief executive of the Library Board and in general do all things customarily provided by said office.
In the case of absence of said President, then the duties of that office, as above provided, shall be presumed by the Vice-President.
It shall be the duty of the Secretary to be responsible for all official correspondence of the Board and to keep a permanent record of the proceedings of the Board. The position shall be charged with the responsibility of giving notices required by these by-laws and to perform such other duties as, from time to time, the Board may direct.
It shall be the duty of the Treasurer to be responsible for the supervision of all financial matters pertaining to the library. The Treasurer shall delegate normal supervision of financial duties to the Head Librarian.
All checks and transfer of funds are to be signed by any two members of the Board. All Board members and the head librarian will be bonded at library expense.
Duties of the Library Board of Trustees include, but are not limited to the following:
1. Determine the policy of the Library and develop the highest possible
degree of operating efficiency.
2. Select and appoint a competent Head Librarian.
3. Advise in the preparation of the budget, approve it, and make sure
that adequate funds are provided to finance the approved
4. Through the Head Librarian, supervise and maintain the building and
grounds, as well as regularly review various physical and building
needs to see that they meet the requirements of the library program.
5. Study and support legislation which will bring about the greatest good
to the greatest number of libraries.
6. Cooperate with other public officials and boards and maintain vital
The regular meetings of the Board of Trustees shall be held the second Monday of each month at 5:30 PM in the Putnam County Public Library. The Board of Trustees maintains the right to designate or change such said times and locations.
Notice of regular meetings shall be mailed to every member of the Board at least three days before the date of said meeting.
The President of the Board may, and at the request of three members of the Board, call a special meeting of said Board, stating the object of said meeting. One day or more prior notice shall be given to any such special meeting.
Executive Session meeting may be called by the President or at the request of three members of the Board. Only those items as defined by law may be discussed during an executive session meeting, i.e. litigation, personnel matters, and real estate transactions.
A simple majority of the currently appointed Board shall constitute a quorum for the transaction of business at all meetings of the Board. In the event that a quorum shall not be present, then, a majority of those present may adjourn said meeting until a time and place certain and specified at the time of said adjournment.
Members of the Board of Trustees are expected to attend meetings of the Board. The Board may request the resignation of any member who has been absent for three consecutive Board meetings or four meetings during a twelve-month period. Board members are expected to call the Library when they are unable to attend a meeting.
It shall be the policy of the Board of Trustees of the Putnam County Public Library that meetings, records, votes, and actions of said Board be open to the public unless otherwise provided by law. Meetings, records, and votes of the Board may be closed only in areas dealing with subjects specified in the Missouri Open Meetings law, including: legal actions, leasing, purchase, or sale of real estate, personnel actions as specified within state statute, testing of examination materials before test is given, software codes, specifications for competitive bidding until either approved by the body or officially published, sealed bids and related documents before the earlier of the period of either when the bids are opened, or until all bids are accepted or rejected, individually identifiable personnel records not including positions, salaries, or length of service, records which are protected from disclosure by law, including borrower’s or patron’s records from the library or meetings and public records relating to scientific and technological innovations in which the owner has a propriety interest.
The Library Director shall be designated custodian of records; records may be copied at the same rate charged by the library for use of copy machine.
In all matters of the Board, the Board shall be guided by Robert’s Rules of Order.
These by-laws and/or policies may be amended, effective immediately, in whole or in part, at any regular or special meeting, and upon the affirmative vote of a majority of all members of the Board present at the meeting.